Thank you for your time and for helping me to clarify these questions. What do I do? Thank you for sending me information about (product/service). I'll be in touch if I require anything else. For more on this topic, I invite you to subscribe to my YouTube channel where I post many helpful videos for leaders and teams who want to unlock the secrets to stress-free communication. Simply say thank you and move on. Now, well learn useful expressions to ask someone to clarify instructions. The most common cause for a phone not starting is that the battery is dead. Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. Use the expressions below to address these potentially problematic situations smoothly and professionally. Likewise, when information is presented via another medium aside from speaking, such as via text, video chat, email, or phone conversation, there is also a possibility that information will become muddled in transit and prompt someone to ask for clarification. Type a command in the box below. Would you mind telling me the whole formula in detail? Refresh if you want to submit another email. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Thank them for the interview Need help nailing down some details about a person, product, project, or appointment? In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. Just to make sure were on the same page, all reports are to be completed by Tuesday. Doctor: Youre welcome. DeFrank." Its also a great way to allow someone else to add more information they may have forgotten. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity. Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. Scenario #2: When the conversation gets sidetracked. If you ever have a question and wish to seek clarification, using the proper timing, format and intention will ensure that your question comes across as the perfect clarification question to help everyone see more clearly. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. The best answers are voted up and rise to the top, Not the answer you're looking for? Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. Thank you for providing the information about [Topic X]. So if you ask someone to "break down" something they said, you ask them to explain it part by part. In most cases, you can save face by solving your own problem without asking a question to clarify. For example, something like: Write an email to my boss asking for a day off of work. Question and answer site. How legitimate is the phrase "from which one to choose"? (We told you it was easy, now see our examples!). A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. Have a listen: I got it. Its my bad that I dont quite understand you. Some people struggle to write subject lines, but the easiest thing to do is be upfront about what you want. Sorry, what was that? Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. Let me see if I understand this; you want to create a proposal which would limit our available staff positions for hire? When you ask a clarification question, you help to create a greater level of understanding not just for yourself but also for the speaker and those in attendance. Here is some language that you can use. There are different ways you can ask for clarification in English. Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. I have discussed several situations where you may need to ask for clarification in English. To create a follow-up email, follow these steps: 1. Now well learn some very useful expressions that you can use to politely ask for clarification in English. Join a clan or community group specifically for raid novices, or ask your team members for clarification. Did you ask me to close the main door or this door? In other words, who, what, where, when, why, and how. Sorted by: 2. Im not quite clear on a few things and I want to make sure were on the same page. Heres how. Martin holds a Masters degree in Finance and International Business. And that's how to end an email asking for clarification. New Questions. What To Include In An Email For Clarification Thank The Sender For The Information State Your Current Understanding Acknowledge that you need clarification. See if the information makes sense to someone else. Start with a greeting Most professional emails begin with a greeting or a salutation. Could you please explain the whole process of doing this? I dont quite catch what you said. Amid the four types of questions commonly asked, clarification questions are probably the most understandable and justifiable in any circumstance. Your submission has been received! Greet your reader. Can you please be a bit more specific about the price? It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. Would you please repeat the instructions for the team again? Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Avoid guilt. You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? Now, its time to close the email out on a positive note. We can say the exact same thing in two entirely different tones of voice. If you can't find it on our listing of the best email writing tools, you won't need it. May I know what you just wanted permission for.? Below is an example of how to use do I understand professionally. Make sure that you dont point fingers or blame the other person for not conveying information well enough. You should only ask for clarification if you really feel it requires clarification. Can you clarify some details for me, please? Asking somebody to clarify something When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. I admire that you clarified your position. Similarly, we live in a fairly distracting world where a variety of daily concerns coupled with the endless distractions present in any environment impede our already strained processing capabilities. If you're facing a deadline, you should always include details about when you need to receive answers. [1]. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. Learn useful English phrases for discussion and debate. If you're reading this post, you probably want to improve your English conversation skills, and the best way to do that is by having actual conversations. So, to understand the request, on many occasions, you may need to ask for clarification. In your salutation, use the name that the person emailing you signed off with in their message, or whatever name they used when they introduced themselves if you've already met in person. Remember, technical skills get you hired, but soft skills get you promoted. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. Using phrases such as Im sorry or I appreciate your detailed explanation, however, I am unclear about which approach we should follow. Interrupting to ask for clarification. If you need extra information from a candidate, this clarification email after an interview provides the ideal structure. vegan) just to try it, does this inconvenience the caterers and staff? As a freelance consultant, she also supports companies and executives in overcoming communication challenges. Let me make myself clear, everyone must follow all of the new health and safety guidelines in accordance with the CDC. The best questions are open-ended. Now, well learn some useful expressions to ask someone to clarify instructions. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Get the Ebook, Succeed in 101 Situations! Closed Question: So, you felt Bobs approach was too disruptive? Styling contours by colour and by line thickness in QGIS. Additionally, when asking for clarification, it is not considered polite if you frame your clarification question in a critical tone. Lets move on. If we want to double-check, we can ask for clarification. Im not sure when youd like me to start adding the copy to the development website. Still, you may feel like youre being rude if you ask for clarification on the schedule, format, and personal perceptions of those in attendance. It can help ensure that whatever youre saying does not come across in a way that is not intended. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. After the person clarifies themselves, you can let them know that you now understand and are thankful. Can you please tell me again what document you requested? It will keep everything flowing smoothly with the new website launch. The phrase just making sure is a great alternative to just to clarify, as it is more relaxed. Learn how to write request emails that get results with our in-depth guide. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. Using indicator constraint with two variables. In our personal & professional life, while talking to someone, we all have situations when we dont clearly understand what the other person is saying. ?" Weve all been there: a long meeting, an intense lecture, a complicated sales presentation. How can we prove that the supernatural or paranormal doesn't exist? You can set things straight with this email clarifying the dates if that happens. Can/Could/Would you give me an example, please? Flowrite turns your instructions into ready-to-send emails and messages across your browser. Thanks, you cared. WebPolite Speech Requesting Clarification Postscript. Should I begin with each page Mark adds to the FINAL folder, or do you want me to wait until the SEO changes are complete and youd had a chance to go over everything? ?". You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" Using this phrase, you can include all the instructions youve been given and make sure they are correct. he asked, feigning a concerned expression. To determine how to write a meeting request email, follow these steps: 1. It felt awesome. There are many situations where you might find yourself needing to ask for clarification. Could you rephrase what you just said to me about the problem? WebClarifying What You Heard, Asking Someone to Repeat Themselves, and Confirming Your Understanding Communication Skills: Express Yourself Clearly Get Your Number Stress Right: How to Pronounce Numbers Clearly in English The Power of Pitch: Change Your Tone for Better Stress and Intonation in English WebAsking for Clarification. Please find re-attached for your convenience. Could you explain a bit about your concerns regarding the other solution?, I dont think I fully understand what you were saying about Could you tell me a bit more?, I think it might help me if I could understand a few more details about that part of the project., Could you give me a concrete example to help me understand how that might affect our current situation?, understand the other persons point of view. Please let me know if I misunderstood. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. How do you explain something in an email? If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. ?" Both phrases can be used interchangeably, as they have the same meaning. Be specific about what you expect to be clarified. May I request you share your queries again? Follow the format, keep things clear, and always include your contact details! Further, using the conditional mood also indicates that you are not directing the conversation. Sorry for any inconvenience this may have caused. The modal verb Would is the most formal word with which you can form the politest expressions. ". When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! About an argument in Famine, Affluence and Morality, A limit involving the quotient of two sums. Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. WebHow do you politely ask for something? By speaking solely in terms of your own perspective, your listener will be more open to further discussion. Request to clarify a Freedom of Information request to. For the record, I would like it known I brought this issue to light weeks before it was a problem. For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. You then clear up what you need to clarify in the email body. Did you say that you want to go there alone? In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. Each intonation 2. If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. If something is mentioned at the beginning of a meeting or lecture and individuals dont have sufficient time to process that information relative to additional content, or they werent paying attention, there is a high probability that such individuals will have no idea what was said previously. Before you do this exercise, its a good idea to check out our information on intonation and stress. This phrase allows you to use simple words with no room for misinterpretation. She should leave her changes as suggestions. Do not give orders or blackmail your colleagues. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Please reload the page and try again. Finally, there are some individuals who have trouble paying attention, to begin with, whether because of ADD or ADHD. Your new game-changing quick reference tool is just a click away. Rule #2: Apologize for interrupting. We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. While we communicate with others, we exchange information and opinion. WebThe preferred ways to ask are could you please provide me with the details, could you provide the details, and do you mind sharing the details with me? These questions get Regardless of the situation: informal, semi-formal, or formal, you are expected to be polite in your choice of words, voice tone, and body language whenever you ask for permission. Will you please mention again the name of the items you requested from the store? A thesaurus is your friend here. Thanks for sending over your directions for implementing the new website copy. As we are independently owned, the recommendations made here are our own. Join a clan or community group specifically for raid novices, or ask your team members for clarification. "Thanks so much for your feedback on. When someone makes any requeststo you to do something, you need to understand what precisely the person is asking from you. If it's critical you get a response, you can offer to follow up. ". So, how do you do it? Learn more about Stack Overflow the company, and our products. No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. However, Could is less polite, and Can is the least polite word among these three. Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. In this situation, you may need to ask them to repeat, explain or clarify their position. Mr. Khan is also a passionate writer working on his first book, "Learn English at Ease. All Rights Reserved. Clarification Sample Letters How to Write a. Therefore, when you request someone to clarify something, you may use modal verbs to sound polite. If I understood you correctly, you would like me to Could you please clarify what you meant by? Here's a helpful thank you template for email clarification.

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