You should be able to access it from the admin page of the form itself. Select the Expression tab. In the Submit Options dialog box, select the Allow users to submit this form check box. The attachments field name is "Field1". This video is a step-by-step tutorial on how to leverage Power Automate flows to save Microsoft Forms Responses along with the attachments (multiple file upl. In order to submit more than one file attachment to the email you will need to create an array to hold the name and content of each file. You can also customize the submit options for your form template in the following ways: Change the text that appears on the Submit button on the Standard toolbar and the Submit command on the File menu. I too am very keen to have this function made available please. On the next page of the wizard, in the Enter a name for this data connection box, type a descriptive name for this submit data connection. Would you be able to post instructions for this? Use the Picture Format tab for tools to adjust the image as need be. Microsoft Forms and PowerAutomate: Sending Attachments via Email Gareth Hunt 289 subscribers Subscribe 22K views 2 years ago In this video I will run through how you can use PowerAutomate. In the next step in the flow, "Apply to each," select your form again in the Form Id box. The File content can ge used directly as we retrieve it from OneDrive. Find links to more information about formulas in the See Also section. You can also specify if you want the form to appear in the body of the e-mail message or as an attachment to the message. (ignore the /td> I can fix that) For example according to a question "country" the country manager should receive the email. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. According to Laura, we want to send the results to the person who submitted them and have that information in the Form's results. I understand that, but I don't think I set up the FLOW correctly, then. Rob. If I have answered your question, please mark your post as Solved.If you like my response, please give it a Thumbs Up.CheersManuel. As a "Jack of all Trades" I have developed expertise as a network administrator, developer, and DBA. Send a file or image with your email message by adding an attachment. Specify whether to leave the form open, close the form, or open another blank form after the user submits the form. Sign in to the connectors, if needed, and select Continue. In under 5 minutes you should get an email with the attachments from the form. So you also need to add a Get response details action to retrieve the questions and the answers submitted in the form. Now that we have the file content in an array we can send the email. Your issue is that the grid with editor and images is covered by keyboard. The dynamic content panel opens. No translation to Base64 is required because the file is retrieved as JSON, not binary. -Joe. Tip:Whenyou're attaching a file stored in OneDrive or SharePoint, pick how you want to share the file: a link or Attach as copy. Verify that the information is correct in the Summary section, and then click Finish. Select My flows > New > Instant-from blank. Automated. We are in desperate need of email notification from forms as well. Browse Web Locations - select files from OneDrive, SharePoint sites, or Group Files that you have accessed earlier. Microsoft Forms saves the file in a folder in OneDrive and, when running, returns a JSON with all the file's information. The "Parse JSON" action should look something like this after you select Done: Search for "create share link" and select the OneDrive for Business action Create share link. And as@RobElliotthas shown, you can also format the email to present a particular format which is handy when you want to see things in certain ways. It says that you want to receive an email when someone fills in the survey. But the trigger alone wont provide enough detail about what is in the response. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Private Sub Command34_Click () Const olMailItem = 0 Const olTo = 1 Const olCC = 2 Const olFolderInbox = 6 Once you click on it you can then edit the body of the email to your linking. But I have a last question :Do you know how to change the name of the file that is uploaded in the form and then moved to my OneDrive? Microsoft Forms saves the file in a folder in OneDrive and, when running, returns a JSON with all the file's information. Select Insert > Pictures and locate the image. The Power Automate flow will dynamically retrieve the file attachments and send an email unique to each submission.This is based on a video I did here https://youtu.be/9G9GNeknemg on how to attach multiple files to an email sent via Power Automate.If you are new to JSON, arrays, objects and creating expressions, please watch the following https://youtu.be/6nJSUNh579w00:00 Intro00:51 Looking at Form Responses in Power Automate03:16 SharePoint Document Library of Files04:04 Building flow to handle multiple answers to a question13:00 Test and Demo, submit the form and receive an email with attachments14:19 Building flow to handle multiple questions22:27 Test and Demo, submit a form, receive attachments based on multiple questions23:36 Send Email with attachments from List Item Created25:24 Exploring some of the flow history and logic26:20 Outro Files uploaded to a Microsoft Form are automatically stored in the Form creators OneDrive for Business account. Or if they are all going to be the same extension, e.g. If the people who receive the completed forms use Microsoft Office Outlook 2007, they can add a folder to their Inbox to contain all of the InfoPath forms that they receive and configure that folder to display the data in the forms in columns in Outlook. If you want someone else to be notified when a response is submitted, create a custom email notification with Power Automate. If I have sent the wrong thing let me know! When we catch the reply we need to parse that JSON file that can contain one or more files (since the users may upload several files) and fetch them from OneDrive. Archived Forums 461-480 > Web Forms. Type the following expression: first(body('Parse_JSON'))?['id']. But it's a workaround. Change the keyboard shortcut for the Submit button on the Standard toolbar and the Submit command on the File menu. Search for "parse" and select Parse JSON. Like really, really useful!!!! Do you have any suggestions as to how I can send emails from Microsoft Flow only for the questions people answer? So far, I only get a new ticket created (the email to HelpDesk) w/no info or links to further data. You can turn on email receipts for respondents in your form settings. When you enter an Outlook address for an addressee, the Outlook checkbox if filled by default. For example, to assign ALT+B as the keyboard shortcut for the Submit button and command, type Su&bmit. We have a form our patients fill out. I have one more question, when I have multiple file, the powerautomate will send multiple email, each time contact one attachment from, I guess that it depends on the array. What I WANT is the email to HelpDesk to include the link to the FORM response. Keep up to date with current events and community announcements in the Power Automate community. There's currently no direct way to get the result in this way. I've tried to build the resulting form FIELD BY FIELD in word to absorb the responses, but either due to our version of office365 or other limitations, the WORD CONNECTOR wont fill in the blanks. The attachments can be of any numbers and formats. You need to complete the Enter a name, group, or email address field. There's no way to do a "Rename," so you have to use the "Move" action with the new name that you want and then "Remove" the old file. Since im using some of the fields of my form on the email I added the GET RESPONSE step. . How? Include the results that we built in the previous step like this: Add an Office 365 Outlook "Send an email (V2)" action. However, I would like to use the 'get file content' for sharepoint rather than onedrive, since the form that I am getting a file from is a group form, and so the files are stored in a group sharepoint through my university. So now that we have access to the details of those files from the Parse JSON action we can retrieve the file content from OneDrive and append it to the Array we created in Step #2. Get an attachment from a form and send it in an email If you're not sure where to start, these are some of the most common ways people use Microsoft Forms with Power Automate: Send an email when there's a new form response Send an email to the form responder Send an approval request with the form details Add form responses to an Excel worksheet Is it possible to the attachments in one email instead? It was my fault, sorry. I have just this year started to arrange events overseas and I am trying to appear most professional. The options are: Contact Link for Outlook or Teams-Add invitees and select a checkbox for either Outlook or Teams, update the default note, if needed, and select Send. @Damien Rosarioyes that's the way we do it as well: send an email via flow to the responder which can be nicely formatted with our logo etc and any other info we want to give them, and we often then add the response to a SharePoint list. Let me know if you need further assistance :). Sorry for the dutch, but this template is working fine for me and fit your needs. Need notification for person responding to the survey! @michellekafelthis is the simple flow I put together for my form. Add an attachment Select Home > New Email. In this example, we'll start with another pre-built template and customize it to create a vacation approval request. Step 1 - Use this to retrieve the submitted forms info. Learn more. Tip:Use a message in the On failure box to tell users what to do if they cannot submit their form. Would this happen to be in any backlog for further updates? Send email with specific attachment based on Form response. you can dump the output of the form response into a file to then attach to the email and send (this will require more work). They would submit a form like an inquiry. docx, then you can type .docx atthe end of the field. Thank you for your response, but I'm not seeing it in the thread. If I have answered your question, please mark your post as Solved.If you like my response, please give it a Thumbs Up. Now you are ready to retrieve the details of the files attached to the question in the response and add them to the array. Give your cloud flow a name > search for, and then select Manually trigger a cloud flow, and then select Create. Under Send and collect responses, select the drop-down list, and select the audience from these options: Anyone can respond - Anyone inside or outside of your organization can submit responses to your form or quiz. Will come back to this thread when we have plan. In the Data Connection Wizard, in the appropriate boxes, type the e-mail addresses of the recipients, the subject that you want to appear in the e-mail message, and any introductory text that you want, and then click Next. @oemmanuelliyou can't omit the the Get response details action because if you do you won't be able to get any of the response details info in later steps in your flow. When someone creates an item, create a new document using the list values via Microsoft Syntex Content Assembly and then send an email with the generated document as an attachment to one or more people. Expand the "Get response details" step and copy the contents of the file upload output. Specific people in my organization can respond -Only people or groups in your organization that you specify can respond to your form or quiz. A link back to the responses is fine. all your form answers are collected in an online spreadsheet. I may outsource this if I cannot do it myself, but I want to at least give it the 'ol college try! @Damien Rosario, @Joel2275yes, you would put in whatever makes it clear to you what the questions and answers were. More info about Internet Explorer and Microsoft Edge, send an email when there's a new form response, add an approval step before a form response is added to the Excel table, getting an attachment from a form and creating an approval flow, Send an email when there's a new form response, Send an approval request with the form details, Get an attachment from a form and send it in an email. Any update on this? Select the File box. I tried to follow what you did above, but am getting this error message:Fix invalid expression(s) for the input parameter(s) of operation 'Get_response_details'. @michellekafelif I understand the process correctly, from a previous flow I put together. In each column in the table, select the corresponding dynamic content. Continuing with the scenario from our earlier examples, we'll use the flow to record employees' names and vacation dates in an Excel table when they submit their summer vacation form. Click Send form data to a single destination, and then, in the list, click E-mail. Please do update us. Then just fill out the email and add the array variable to the Attachments field. Tip: Note:If you're on the mobile site, make sure you're on the Questions tab and then press the arrow button in the center. Thanks for getting back so quick! @manuelstgomesPlease address Calom's question.I am having the same issue. Check out a quick video about Microsoft Power Automate. Create a workbook in Excel Online. Attach Item >Calendar - insert a calendar, with specific date range and other details. A BLOG about SharePoint & O365 Administration, Design, Development, and Customization . The only question I have is what about the form responses that the user leaves blank? I just don't know how to set that up.I hope I'm explaining it well enoughAny help or clarifying questions, please lmk.Best,MK. Note:Insert the downloaded .png wherever your intended audience can scan it with a QR code scanner. @Damien Rosario. Select Copy and select the Shorten URL checkboxif you want a shorter URL than what's provided. Select an invitation iconfor your chosendelivery method. Any new response data in your form will be reflected in your workbook. A great place where you can stay up to date with community calls and interact with the speakers. I can't send an email with a file attached that has been uploaded to my form. The image appears inside the message body. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. In this example, we'll create a flow from blank. I need to create a flow to: Using MS Form submission as a trigger > Attach PDF (located on SharePoint) based on Form Response to email> Send email to Form Submitter. In the Content box, select the dynamic content that corresponds to the file upload option on the form. I would like to have a special recipient to receive an email with the answer according to a field. Power Platform and Dynamics 365 Integrations. Cheers Power Platform Integration - Better Together! Send email with attaching file uploaded from microsoft forms. We'll use the flow to create a share link for a file that's uploaded on our summer vacation form, and then email the link. Thank you. Be sure to click on the selector in the attachments section to switch from. Power Platform and Dynamics 365 Integrations. Hope that makes sense? I noticed your response in this tread about emailing responses in a formatted email. Thanks again for the feedback.Best,Michelle. Note:When you forward an email, the attachments remain with the new email. Is this because the parse json code needs to be changed when using the sharepoint version of 'get file content'?